February 28, 2000

9:00-12:00

FOB 10A, Conference Room 8AB

ASAG offsite scheduled for February 9, 2000.

Request to IPLT and Service Directors for consistent ASAG participation.

00-02, IA Special Topics – Human Factors, ENDORSED.

99-48, System Engineering, consideration postponed to the February meeting.

00-XX, Contract clauses requiring security checks for non-national workers being developed.

ASAG Offsite. David Lankford reminded everyone that the ½-day ASAG offsite is next Wednesday, February 9, 2000. Topics will include ASAG roles and duties, what’s working, what’s not, opportunities for improvement, attendance, and discussion of the Charter and possible need for change. The location is TRW Conference Room, 475 School Street. The agenda will be sent out this week.

ACTION: (1) All ASAG members mark your calendar for the ASAG offsite on February 9, 2000. (2) All ASAG members confirm whether you will attend to J. Long. (3) J. Long keep track of who will attend. (4) D. Lankford send agenda, time, exact location of offsite to ASAG members.

ASAG Attendance. Dorothy Sirk sent a cc: Mail to several offices reiterating the importance of the ASAG and the need for active participation by all lines of business in the development of changes and additions to the AMS. She made the same appeal to the IPLT in an effort to energize participation in ASAG meetings. Mark Beisse reaffirmed APP’s intention to participate fully.

ASAG Co-lead. Dorothy Sirk remarked that the one-year term of Jerry Trenholm as co-lead of the ASAG is nearly over. She praised Jerry’s fine effort, supporting ASAG initiatives and representing his organization. She asked ASAG members to think about who should assume the co-lead for the coming year, stressing the need to rotate the position to another line business, thereby affirming that AMS and ASAG are indeed agency initiatives, not artifacts of any particular line of business.

ACTION: ASAG members volunteer and / or recommend someone to serve as new ASAG co-chair.

00-XX Security Contract Clauses. The issue is lack of security checks on contractor employees working on FAA contracts. It arose when foreign nationals working on Y2K software changes did not undergo security checks. GAO recommended the FAA abide by its existing order requiring such checks. ASU / ACS have developed draft clauses for use by contract specialists, which legal and other organizations are reviewing. Cathy Routon, AMQ-1, stated the Aeronautical Center has serious concerns with the draft clauses. Jackie Baker expressed the need for adequate coordination and review. She mentioned a security briefing planned for the Aeronautical Center soon, and recommended Cathy raise any concerns at that forum. Jackie also stated ACS is conducting training on the requirements of their security order and this issue.

00-02: Human Factors - Special Topics in Investment Analysis. Art Politano presented the investment analysis human factors guidance proposed for the AMS. He stated human factors are now being evaluated during investment analysis, but the application is very inconsistent. The proposed guidance will help achieve consistency, and by application, help minimize disruptions to programs later in the lifecycle from inadequate attention to human issues during earlier stages when issues can be resolved much more cheaply. The guidelines will ensure human issues associated with all candidate solutions are evaluated during investment analysis, and the cost and schedule of risk mitigation efforts are factored into program baselines. The ASAG endorsed the change, which will be forwarded to ASU-1 for approval.

ACTION: J. Long prepare endorsement and forward for approval.

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