Jerry Trenholm noted that the attendance was low and questioned if there were enough for a quorum. It was suggested that when the agenda goes out, that you should indicate back to Janet if you are or are not going to attend the ASAG Meeting.

ACTION: Janet locate ASAG Charter and review if a quorum is necessary to make final approvals for the ASAG?

Items Not Related to Change Requests:

IPLT Feedback: Jerry Trenholm announced that the Life-cycle Acquisition Management System Process Subteam (LAMPS) roles and responsibilities matrix has been completed and part of the ASAG action item is to include the matrix in FAST so that PT/IPT know points of contact.. It was decided that if agreed upon, that a copy will be sent to Janet to be included into FAST.

FAB: Joann Kansier briefed the ASAG on the Federal Acquisition Executive Advisory Board (FAB). Briefing packages were handed out and will be made a part of the minutes. It was decided that everyone was familiar with FAB, therefore Joann skipped the background portion of the briefing and started with the chart (see page 5) that identified the roles FAB would play in the acquisition process. Joann mentioned that the key is that ASD and ARA will be working together early in the process. Joann explained that the FAB would be responsible for reviewing requirement documents for JRC approval and would make recommendations to the FEA. If the full document is not necessary, they could substitute a smaller justification document to speed up the process. The FAB would meet every 2 weeks and would report directly to the FEA.

A question was asked, if it would require a change to the AMS, and the responds was that it would only be a minimal change. Also, Joann was asked if they would require regional and center representation in their membership. Joann said no, because FAB was focusing on major system acquisitions.

Change Requests:

99-47 Risk Management Policy: David McFadden, ACP-300 briefed the ASAG on the FAA Facility Security Risk Management Process. It was decided that this issue will be combined with the Risk Management Policy issues and a determination will be made as to which approach the ASAG likes best. Briefing packages were handed out and will be made a part of the minutes. David went through the briefing, defining different terms and explaining the objectives. A majority of the time was spent on the flowchart, where David explained the complete SMA process. David stated that the impact in losses was valued in dollars and that DOT has assigned a value of $2.5M per person for loss calculation purposes. Also, David said that each investment analyst group does its own risk management.

ACTION: David Woodson to send out changes for approval.

99-18 AMS & IPDS/Section 1.4: David Woodson stated that latest version was agreed upon by Steve Zaidman and Marty Phillips, however, there is a question of who is responsible for the legacy systems.

ACTION: David Woodson and Jim Rennie to meet on issues Jim have concern about.

99-54 Flowchart for COTS Hardware/Software: Elizabeth Turcich was concerned about the existing menu in trying to read the charts. The ASAG accepted the change with the agreement that additional wording be included to the final version.

ACTION: David Woodson to provide wording to Elizabeth Turcich , if agreed upon, the final version will be given to Janet Long.

Next Meeting:

November 22, 1999

9:00-12:00

FOB 10A, Conference Room 5AB

DATE	LOCATION in FOB 10A
November 22 (c)	5AB
December 13 (c)	5AB

ACTION ITEMS 10/25