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11/22/99 Meeting Next Meeting: December 13, 1999 9:00-12:00 FOB 10A, Conference Room 8AB Attendees:
(p) = primary member, (a) = alternate member, (ad) = adhoc member, (xs) = executive secretary Visitors:
Highlights:
General: Items Not Related to Change Requests: IPLT Feedback. David Lankford went to the last IPLT meeting. Joann Kansier was there and talked about the FAB and a Mission Analysis/Investment Analysis (MA/IA) change, which should be to the ASAG shortly. While D. Lankford discussed IPLT, Dan Kinder said that as part of the MA/IA change there will be a proposal on baselining and there will be a need to discuss this with external sources such as GAO and OMB. ASAG Off-Site. David Lankford An ASAG off-site has been scheduled for half a day on Wednesday, February 9, 2000. The topics to be covered will be the ASAG Charter, ASAG Guidance, ASAG processes, ASAG member’s roles, and other related issues. ACTION: (1) All ASAG members check and mark your calendar for the ASAG off-site on February 9, 2000. (2) All ASAG members confirm as to whether you will attend or not to J. Long no later than January 24, 2000. (3) J. Long keep track of who will attend. ASAG Attendance. Both David Lankford and Jerry Trenholm identified their concern at the low attendance. In addition, not everyone has an alternate identified who attends in the primary’s absence. We need to have an alternate identified for all primary members. For the ASAG to work members need to be engaged and participate. D. Lankford and J. Trenholm stated we want to make the process work and it can’t if we only have 30% participating. ACTON: (1) J. Long provide revised ASAG member roster to all primary and alternate members. (2) All ASAG members review member roster and provide J. Long any corrections, additions, etc. Change Requests: 99-18: AMS & IPDS/Section 1.4. D. Woodson stated we are no closer to endorsing this change this month than we were last month (ABU has objected to this change after last month’s meeting.) He, J. Rennie, and L. John will work out some revised language for the change. Also, there has not been any discussion with the IPLT on this change yet. ACTION: (1) D. Woodson coordinate a revision meeting with J. Rennie and L. John. (2) J. Long put on DECEMBER’s agenda for approval. 99-47: Risk Management Policy. D. Woodson stated the only comments he received indicated agreement with the change. No one had any specific comments on this change itself. D. Woodson introduced two new changes, tied-in with this change: (1) guidance for security risk management and (2) a link to the AND web site for program risk management. These will be submitted at separate changes. ASAG endorsed this change and also (1) adding link to AND program risk management web site (2) security risk management guidance with the proviso that introduction be added indicating use was recommended. ACTION: (1) J. Long prepare endorsement and forward for approval. (2) K. Ward submit a formal change to include the Intranet location for program risk management. (3) J. Long follow-up to determine who will submit the security risk management change. 00-04: A-76 Additions to AMS. Ralph Randall, ASU-110, stated he received two comments both of which were not incorporated into the change. One comment pertained to CAS process and was not applicable to the change. The other comment was to include the date for A-76 Circular, this was not accepted because it would be continually changing. It was suggested that instead of an actual date we use the term "current A-76" instead. R. Randall agreed with that. The question was raised as to why we needed AMS policy which specified A-76 and would we need policy for other such circulars. L. John stated we have a general policy identifying which OMB circulars still apply. A-76 had some significant changes that need to be highlighted in AMS policy, and therefore it was called out. As part of the change a point-of-contact is identified. ASAG endorsed this change. ACTION: (1) J. Long prepare endorsement and forward for approval. 00-07: Lifecycle Activities Matrix. J. Trenholm presented this change. He provided background as to how the LAMP sub-team arrived with the change. He indicated the IPLT was briefed on the matrix, concurred and requested the matrix be placed into guidance in FAST. The LAMPs sub-team will be resurrected to work on implementation of various lifecycle management recommendations. The ASAG can expect AMS changes to be generated from these recommendations. Dan Kinder, ASD-310, stated that a FAB sub-team is looking at some of the same issues as the LAMP sub-team. He said they have a draft document on service life extension and he will provide a copy for the ASAG to look at. The discussion then turned to the WBS and the need to make it consistent with the cost accounting system. J. Trenholm stated that was one of the sub-team’s recommendations. It was also mentioned that the FAB will have some affect on the sub-team’s recommendations so the sub-team and ASAG need to be flexible. J. Trenholm stated the recommendations the sub-team developed will be prioritized and they will recommend a sequence of actions to the IPLT. He asked if anyone on the ASAG wants to participate on the sub-team. The next step in the process is to determine what needs to be done and in what order. Two questions were raised (1) how this matrix would be maintained and (2) what if we find disconnects? These will be resolved by putting a point-of-contact on the matrix and adding a paragraph to provide a description/introduction for the matrix. ASAG endorsed this change pending the addition of a description/introduction and a point-of-contact. ACTION: (1) J. Long prepare endorsement and forward for approval once the description/introduction and point-of-contact are received. (2) All ASAG members contact J. Trenholm if you want to be part of the LAMPs team. (3) J. Long once document is received from D. Kinder forward to the ASAG for their information. 00-XX: Post-Implementation Reviews. Cynthia Beck, AFZ-400, presented this as an information briefing as well as looking for assistance from the ASAG. She expects to provide this as a formal change shortly. She stated this was an AAF/AND/ASD proposal, which is in response to a GAO report recommendation. In her briefing she discussed a GAO recommendation for post-implementation reviews of acquisition programs and recommended changes to AMS policy to require reviews. Members discussed issues such as the timeframe for the first review needed to be defined, how any follow-up would be done to ensure the reviews are completed, and responsibility needed to be identified for being accountable for the benefits resulting from the reviews. It was recommended by ASAG members that a discrete paragraph be added to AMS policy which discussed post-implementation reviews in lieu of multiple references to the reviews within AMS policy. It was also mentioned that post-implementation reviews needed to be addressed in the in-service management area instead of the deployment planning area. It was mentioned there is a team developing an In-Service review check list and that this might be tied in with post-implementation reviews. In addition, the In-Service review process already exists and maybe it should just be expanded to address post-implementation reviews instead of creating a new process. C. Beck stated they are committed to provide GAO a response by the end of the year. The ASAG stated they wouldn’t expect a change to be implemented by then, but the change process probably could be. However, that depended primarily on getting a formal change proposal from C. Beck and her team. ASAG members are requested to review the document C. Beck provides and give any comments no later than December 6, 1999 to J. Long who will forward them to C. Beck. ACTION: (1) J. Long follow-up with C. Beck reference the copy of the briefing and/or an actual change proposal. (2) J. Long forward the document to ASAG members. (3) All ASAG members review and provide comments to J. Long no later than December 6, 1999. (4) J. Long forward comments to C. Beck and put this on DECEMBER’s agenda. Future Meeting Schedule:
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