2:00-4:00 pm

FOB 10B – Level "A" CR#3A

Highlights:

1. Administrative Items

2. Change, 07-33 Risk Management Toolkit Guidance presented.

3. Change, 07-34 Program Requirements Toolkit Guidance presented.

4. Change, 07-51 National Acquisition Evaluation Program Policy presented.

General:

Administrative Items:

David Lankford, ASAG Chairman, opened the meeting. He discussed membership changes and introduced new ASAG members: Patricia Abdullah (AGC), Pete Malpass (AIO), John McCarthy (ASH), Joanne Pino (ATO-T), Joanne Elliot (ATO-T alternate).

The March 6, 2007 minutes were approved as written.

Proposed AMS Changes:

Change 07-33 and 07-34, Risk Management Toolkit and Program Requirements Toolkit Guidance: Rebecca Deloney, ATO-W, introduced the change for Risk Management Toolkit and Program Requirements Toolkit. Rebecca explained that ATO best practices were being developed and implemented based on recommendations in a 2004 GAO audit of air traffic modernization. . This AMS change will link to the ATO Best Practices website, which includes templates, guidance, and other process information. The ASAG previously approved links to best practices for Quality Assurance and to Measurement and Analysis. Additional best practices are being developed.

She is proposing links from FAST to best practices for Risk Management and Program Requirements. Rebcecca explained that iIdentifying the bbest practices in a single location avoids individual programs recreating their own processes, . . We are proposing links from FAST to Risk Management and Program Requirements. We are looking to which will help standardize and institutionalized the way FAA does business by providing consistent processes that can be institutionalized. She doesn’t We don’t want to re-create processes; instead shewe wants programs to share information. Beth McDonald, ATO-W, gave an overview of the content in Risk Management and Program Requirements best practices. Marissa Sanchez, ATO-W, explained that the impact of the change requests is to move closer to "one stop shopping" for all FAA acquisition guidance, tools, and best practice. The best practices are in the form of practical guidance, examples, templates, and tips organized for the beginner or advanced practitioner. The objective of best practices is faster program start-up, lower program start-up costs, and consistent standard of quality across programs. ATO best practices have been solicited from 8 major programs.. The best practices have been developed and reviewed by subject matter experts and program staff, and are FAA-iCMM compliant. Each best practice will include guidance for tailoring to specific program needs. The one stop shopping and practical guidance will customize existing materials rather than create new material. There is a critical need to integrate methodologies and practices housed in various organizations across FAA. FAST can be used as the central repository for all FAA acquisition guidance, tools, and best practices. The ATO Best Practices describe how to perform the process that support the existing AMS policies, provides a roadmap, and gives practical examples, templates, and samples.

Jackie Baker mentioned that there are already risk management programs, so there is a need to integrate the best practices with existing risk management programs.

(Actions): (1) David Lankford asked the ASAG members to provide comments on Risk Management Toolkit change request (07-33) and Program Requirements Toolkit change request (07-34) to Rebecca Deloney.; (2) This change request will be presented for approval at the next ASAG meeting.

Change 07-51, National Acquisition Evaluation Program (NAEP) Policy: This change was a late addition and was not included on the meeting agenda. Rebecca Taylor-King, ATO-A, provided a briefing on NAEP. Rebecca explained that the DOT/IG report in 2005 on the Results program included a recommendation e to establish an agency-wide contract oversight and evaluation function to look at how we carry out our contract processes and practices. Rebecca explained that Jim Washington , the Acquisition Executive, established responsibility for this program (to include contracts and acquisition programs) under her organization. She has created a team representing ATO-A, ARC, and ATO-P (Technical Center) to develop a national evaluation program that will to conduct evaluateions of contracting activities. Additional work is underway to establish an acquisition evaluation program. This change request 07-51 to AMS will establish overall policy and authority for the NAEP. The change provides a description of NAEP and its purpose. She also described follow-on activities that she is working on, are, which includes publication of a mMethodology hHandbook, pProgram pPlan (, including various evaluations for the next 3 years), and standard operation procedures for guiding contracts and program evaluations.

(Actions): (1) David Lankford asked that Colleen Gutrick email the NAEP change request (07-51) to ASAG members for review and comment. (2) ASAG members provide comments on NAEP change (07-51) to Jeffrey Baker, AJA-43. (3) This change request will be presented for approval at the next ASAG meeting.

Future Meeting Schedule: 2007

These dates are for planning purposes. The chair may change the dates if necessary, or the meeting may be canceled for lack of agenda items. ASAG members will be notified in advance of any changes in the schedule and to confirm the meetings as scheduled.

*Second Tuesday due to Independence Day and Labor Day Holidays.