CONTRACTOR RESPONSIBILITY

The Contractor must assure that its employees are knowledgeable of all contract terms and conditions and associated provisions; Contractor personnel should have sufficient training in all areas of contract property administration. The General Services Administration (GSA) and several non-government training institutions offer three to five day courses in the administration of contract-held property. These courses provide insight into government property administration. The Property Administrator can provide more specific information on these courses.

It is the Contractor's responsibility to designate an individual within its organization as the Property Custodian who will serve as the prime contact for contract property administration. The FAA Property Administrator will contact the Contractor in writing to request your Property Custodian's name, address, telephone number and signature. The Contractor must provide this information upon request. In the event that any of this information changes, including your organization's address or the name of the contact person, notify your Property Administrator promptly.

The Contractor is responsible for maintaining the Government's official property records unless the Contract terms and conditions grant relief from this responsibility.

It is the Contractor's responsibility to review the Contract terms and conditions to assure that the government property required to accomplish the scope of work is accurately reflected in the Contract. The Contract should include a detailed listing of all accountable government property (both real and personal). If accountable property is provided without contract authorization, promptly notify the Contracting Officer in writing, with a copy to the Contract Property Administrator.

The Contractor will be held accountable and responsible for government property, regardless of value, from the time of receipt until the disposal of each item as directed by the Contracting Officer. The Contractor is responsible for the control of all GFP and CAP upon delivery of the property the Contractor's custody.

Acquisitions of accountable property must be authorized by the Contracting Officer before acquiring the item(s). Identification of the property will be stated in the Contract or by a subsequent modification. Accountable property that is listed in work assignments, delivery orders or task orders is not authorized for acquisition or use until it has been authorized in the Contract or subsequent modification.

The Contractor is responsible for decontaminating government property, which may have been contaminated while in the contractor's possession. When government property is to be transferred, disposed of, or excessed, a certification that property is free from all hazards, including biological, chemical, radioactive, or other health hazardous agents must be sent to the Property Administrator. All transfers and disposal actions described in this Guide relate to decontaminated property.

The Contractor is responsibile to hold any/all subcontractor(s), responsible for reporting any transactions involving government property. Subcontractors are governed by the same requirements as prime contractors, for the control of government property.

The Contractor may be liable for government property in the Contractor's possession, subject to the terms and conditions of the Contract. The Contractor may be liable when government property is missing, damaged or stolen, or when there is evidence of improper or unreasonable consumption. If approval of your Property Control System (PCS) is withheld or withdrawn, or if you fail to correct deficiencies identified by the Property Administrator, the Contracting Officer may require you to accept a higher level of liability for loss of or damage to government property.

| Back | Table of Contents | Next |