This chapter provides a sample form and specific instructions for the submission of inventory data and completion of FAA Form 4650-12. (Note: Use of the forms is discussed in Chapter 4 of this Guide, in the section entitled Reporting and Reimbursement for Acquisitions.) Additional forms may be obtained from the Property Administrator. Automated replication of the inventory spreadsheet is authorized.

The Inventory Schedule/Report of Accountable Property is used to report the receipt of accountable GFP and CAP that is purchased, leased or rented. The sample in this Chapter (7) provides instructions. Additional information about completing FAA Form 4650-12 is provided below.

FAA Form 4650-12 is used for transfer, issue and receipt of government-furnished property moving from FAA to contractor and returned, and property moving from one contractor to another.

The acquisition of such commodities as components, accessories, improvements, alterations and add-ons that exceed the accountable threshold must also be recorded into the Contract’s Inventory Schedule/Report of Accountable Property. When reporting these items, report the decal number of the item being enhanced or altered so that its value may be increased in the Agency's records.

The acquisition of leased property must also be reported on the Inventory Schedule/Report of Accountable Property if the acquisition value of the leased item exceeds the accountable threshold and if the lease term exceeds two months. The following information must be reported on the form: Acquisition value, duration of lease, expiration date, monthly rental or lease cost, and buy-out value.

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