GUIDANCE
Contractor's Guide for Control of Government Property
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Federal Aviation Administration

DEPARTMENT OF TRANSPORTATION NOVEMBER 1998

FOREWORD

  TO ALL CONTRACTORS:

Welcome to the Federal Aviation Administration (FAA). Whether or not this is your first contract with FAA, this guide will help you understand the basics of FAA property administration.  It provides necessary information and guidance to contractors in administering government property under a FAA contract.

This publication replaces the 1977 edition of the manual for Control of Property in Possession of Contractors.  The revised guide was prepared by the Office of Acquisition, Quality Assurance Division, Industrial Evaluation and Contract Support Branch (ASU-210).

We hope this guide provides the information you need.  If you have unanswered questions after reading it, please contact your Contract Property Administrator for further assistance.

Gilbert Devey
Director of Acquisitions, ASU-1

Table of Contents
Chapter 1: Introduction  
Purpose and Scope of the Guide ............................................. 1
How to Use the Guide ........................................................... 1
Key Players at FAA................................................................ 2
   
Chapter 2: Contractor  
Contractor Responsibility .......................................................... 4
Contractor Liability .................................................................. 5
   
Chapter 3: Contract Start-Up  
Authorization .......................................................................... 6
Start-Up Inventory .................................................................. 7
Property Control System .......................................................... 8
   
Chapter 4: Contract Administration  
Acquiring Property .................................................................. 13
Reporting and Reimbursement for Acquisitions ..................... 15
Property Identification ......................................................... 18
Annual Inventory .................................................................. 19
Missing, Stolen and Damaged Property .................................. 20
Records ............................................................................... 21
Personal Property ................................................................ 21
Storage and Movement .......................................................... 24
Trade-ins .............................................................................. 24
Excess Property .................................................................... 24
Cannibalization ..................................................................... 26
Contamination ...................................................................... 26
   
Chapter 5: Contract Close-Out  
Final Inventory and Certification ........................................... 28
Disposition of Property ......................................................... 29
   
CHAPTER 6: SPECIAL CONSIDERATIONS  
On-site Contractors ............................................................... 31
Foreign Gov't. /Int'l. Organizations ........................................ 31
Non-profit/Educational Organizations ...................................... 32
Vehicles .................................................................................. 33
   
CHAPTER 7: FORMS AND INSTRUCTIONS  
FAA Form 4650-12, Materiel Requisition/Issue/Receipt ........... 36
   
GLOSSARY 37
   
APPENDICES  
Condition Codes .................................................................... A
Contract Property Administrator Addresses ...................................................................................................................  B
Government Property to be Classified as Sensitive Equipment Regardless of Dollar Value .................................................... C
Listing of Acronyms ..........................................................................................................................................................  D
Index 

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