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GUIDANCE
Toolsets / Real Estate Guidance/ Standard Space Lease Form
(Revised 01/2004)

Real Estate Guidance Click on the icon to download Microsoft Word version of this document. Click here for Microsoft Word Document

FEDERAL AVIATION ADMINISTRATION

LEASE FOR REAL PROPERTY

LEASE NUMBER

DTFA__-___-_______

Date of Lease:_____________

1. THIS LEASE (9/98), entered into by and between _________________________ whose interest in the property hereinafter described is that of _________________________, hereby referred to as LESSOR, and the United States of America, hereinafter referred to as the GOVERNMENT OR FAA: WITNESSETH: The Parties hereto, and for the consideration hereinafter mentioned, covenant and agree as follows:

2. DESCRIPTION (10/96) - The Lessor hereby leases to the GOVERNMENT the following described premises:

3. TERM (1/01) - To have and to hold, for the term commencing on_______________ and continuing through______________ inclusive, PROVIDED, that adequate appropriations are available from year to year for the payment of rentals.

This lease succeeds lease number DTFAXX-XX-L-00000, which expires on ______________.

4. CANCELLATION (8/02) - The GOVERNMENT may terminate this lease at any time, in whole or in part, if the Real Estate Contracting Officer (RECO) determines that a termination is in the best interest of the Government, on or after ______________by giving at least _____________days notice in writing to the Lessor. No rental shall accrue after the effective date of termination. Said notice shall be computed commencing with the day after the date of mailing.

5. RENTAL (10/96) - Rent in the amount of $_______________ per __________shall be payable to the Lessor in arrears and will be due on the first workday of each _______________, without the submission of invoices or vouchers. Subject to available appropriations. Rent shall be considered paid on the date a check is dated or an electronic funds transfer is made. Rent for a period of less than a __________ shall be prorated. Checks will be made payable to:

6. SERVICES AND UTILITIES (To be provided by Lessor as part of rent. Services shall be Building Standard, unless level of service is prescribed elsewhere in the lease.) (10/96)

Services, utilities, and maintenance will be provided daily, extending from __________ a.m. to __________ p.m. except Saturday, Sunday, and Federal holidays. Services supplied to technical equipment shall be supplied 24 hours a day, and seven days a week. The GOVERNMENT shall have access to the leased premises at all times, including the use of electrical services, toilets, lights, elevators, and GOVERNMENT office machines without additional payment.

  • HEAT ONLY ___________DEG
  • ELECTRICITY
  • SPECIAL POWER – NOTED BELOW
  • WATER (hot & cold)
  • SNOW REMOVAL
  • TRASH REMOVAL
  • CHILLED DRINKING WATER
  • HVAC - ___________ DEG. F
  • DAILY TOILET SUPPLIES & CLEANING
  • DAILY JANITORIAL SERV. & SUPPLIES
  • GROUND MAINTENANCE
  • WINDOW WASHING – Frequency ___________
  • CARPET CLEANING – Frequency ____________
  • INITIAL & REPLACEMENT LAMPS, TUBES, & BALLASTS
  • PAINTING – Frequency _______ Space
                            Frequency
    _______ Public Areas
  • OTHER (SPECIFY) ______________________

7. GENERAL CLAUSES:

A. INSPECTION (10/96) - The GOVERNMENT reserves the right, at any time after the lease is signed and during the term of the lease, to inspect the leased premises and all other areas of the building to which access is necessary to ensure a safe and healthy work environment for the GOVERNMENT tenants and the Lessor's performance under this lease. The GOVERNMENT shall have the right to perform sampling of suspected hazardous conditions.

B. DAMAGE BY FIRE OR OTHER CASUALTY (10/96) - If the building or structure is partially or totally destroyed or damaged by fire or other casualty or if environmentally hazardous conditions are found to exist so that the leased premises is untenantable as determined by the GOVERNMENT, the GOVERNMENT may terminate the lease, in whole or in part, immediately by giving written notice to the Lessor and no further rental will be due.

C. MAINTENANCE OF THE PREMISES (10/96) - The Lessor shall maintain the demised premises, including the building, grounds, and all equipment, fixtures, and appurtenances furnished by the Lessor under this lease, in good repair and tenantable condition.

D. FAILURE IN PERFORMANCE (10/96) - In the event the Lessor fails to perform any service, to provide any item, or meet any requirement of this lease, the GOVERNMENT may perform the service, provide the item, or meet the requirement, either directly or through a contract. The GOVERNMENT may deduct any costs incurred for the service or item, including administrative costs, from the rental payments. No deduction of rent pursuant to this clause shall constitute default by the GOVERNMENT on this lease.

E. DEFAULT BY LESSOR (10/96) - (1) Each of the following shall constitute a default by Lessor under this lease: (a) If the Lessor fails to perform the work required to deliver the leased premises ready for occupancy by the GOVERNMENT with such diligence as will ensure delivery of the leased premises within the time required by the lease agreement, or any extension of the specified time. (b) Failure to maintain, repair, operate or service the premises as and when specified in this lease, or failure to perform any other requirement of this lease as and when required provided such failure which shall remain uncured for a period of time as specified by the Real Estate Contracting Officer, following Lessor’s receipt of written notice thereof from the Real Estate Contracting Officer. (c) Repeated failure by the Lessor to comply with one or more requirements of this lease shall constitute a default notwithstanding that one or all failures shall have been timely cured pursuant to this clause.

(2) If default occurs, the GOVERNMENT may, by written notice to the Lessor, terminate the lease in whole or in part.

COMPLIANCE WITH APPLICABLE LAWS (10/96) - The Lessor shall comply with all federal, state and local laws applicable to the Lessor as owner or lessor, or both, of building or premises, including, without limitation, laws applicable to the construction, ownership, alteration or operation of both or either thereof, and will obtain all necessary permits, licenses and similar items at Lessor’s expense. This lease shall be governed by Federal law.

G. DELIVERY AND CONDITION (10/96) - Unless the GOVERNMENT elects to have the space occupied in increments, the space must be delivered ready for occupancy as a complete unit. The GOVERNMENT reserves the right to determine when the space is ready to occupy.

H. ACCEPTANCE OF SPACE (8/02) - The Lessor shall prepare the premises with all due diligence to meet the GOVERNMENT’S requested start date. The Lessor shall paint all surfaces designated by the Real Estate Contracting Officer, and fully clean all leased areas. The Lessor shall complete all requested alterations within ____days of receipt of approved layout drawings, and shall notify the Real Estate Contracting Officer when the premises is ready. The Real Estate Contracting Officer or his representative shall promptly inspection the premises and determine if the premises is ready for the beneficial occupancy of the GOVERNMENT. Rent shall commence upon the date of the GOVERNMENT’S acceptance of the premises for beneficial occupancy.

I. ALTERATIONS (10/96) - The GOVERNMENT shall have the right during the existence of this lease to make alterations, attach fixtures, and erect structures or signs in or upon the premises hereby leased, which fixtures, additions or structures so placed in, on, upon, or attached to the said premises shall be and remains the property of the GOVERNMENT and may be removed or otherwise disposed of by the GOVERNMENT subject to the Lessor’s approval not to be unreasonably withheld. The Parties hereto mutually agreed and understood, that no restoration rights shall accrue to the Lessor for any alterations to the leased premises under this lease, and that the GOVERNMENT shall have the option of abandoning alterations in place, when terminating the lease, at no additional cost.

J. ACCESSIBILITY (8/02) - The Building and the leased premises shall be accessible to the handicapped in accordance with FED-STD-795, the Uniform Federal Accessibility Standards (41 CFR 101-19.6, App. A) and all applicable state and local accessibility laws and regulations

K. CHANGES (8/02)

(1) The Real Estate Contracting Officer may at any time, by written order, make changes within the general scope of this lease in any one or more of the following:

  1. Specifications (including drawings and designs);

  2. Work or services;

  3. Facilities or space layout; or

  4. Amount of space, provided the Lessor consents to the change.

(2) If any such change causes an increase or decrease in Lessor's cost of or the time required for performance under this lease, whether or not changed by the order, the Real Estate Contracting Officer shall modify this lease to provide for one or more of the following:

  1. A modification of the delivery date;

  2. An equitable adjustment in the rental rate;

  3. A lump sum equitable adjustment; or

  4. An equitable adjustment of the annual operating costs per Occupiable square foot specified in the SFO.

(3) The Lessor shall assert its right to an adjustment under this clause within 30 days from the date of receipt of the change order and shall submit a proposal for adjustment. Failure to agree to any adjustment shall be a dispute under the Protest and Disputes clause. However, nothing in this clause shall excuse the Lessor from proceeding with the change as directed.

(4) Absent such written change order, the Government shall not be liable to Lessor under this clause.

L. OFFICIALS NOT TO BENEFIT (10/96) - No member of or delegate to Congress, or resident commissioner, shall be admitted to any share or part of this contract, or to any benefit arising from it. However, this clause does not apply to this contract to the extent that this contract is made with a corporation for the corporation's general benefit.

M. COVENANT AGAINST CONTINGENT FEES (8/02) - The Lessor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the GOVERNMENT shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of the contingent fee.

N. ANTI-KICKBACK (10/96) - The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from (1) Providing or attempting to provide or offering to provide any kickback; (2) Soliciting, accepting, or attempting to accept any kickback; or (3) Including, directly or indirectly, the amount of any kickback in the contract price charged by a prime Contractor to the United States or in the contract price charged by a subcontractor to a prime Contractor or higher tier subcontractor.

O1. CONTRACT DISPUTES (11/03)

(a) All contract disputes and arising under or related to this lease contract shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A Lessor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) All Contract Disputes shall be in writing and shall be filed at the following address:

(1) Office of Dispute Resolution for Acquisition, AGC-70,
      Federal Aviation Administration,
        800 Independence Ave, S.W.,
        Room 323,
        Washington, DC 20591,
        Telephone: (202) 267-3290,
        Facsimile: (202) 267-3720

(c) A contract dispute against the FAA shall be filed with the ODRA within two (2) years of the accrual of the lease contract claim involved. A contract dispute is considered to be filed on the date it is received by the ODRA.

The full text of the Contract Disputes clause is incorporated by reference. The full text can be found via Internet at Contract Dispute Full Clause .

O2. PROTEST (11/03)

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of lease contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Real Estate Contracting Officer (RECO).

(c) Protests shall be in writing and shall be filed at:

(1) Office of Dispute Resolution for Acquisition, AGC-70,
      Federal Aviation Administration,
      800 Independence Ave, S.W.,
      Room 323,
      Washington, DC 20591,
      Telephone: (202) 267-3290,
      Facsimile: (202) 267-3720

(2) At the same time as filing the protest with the ODRA, the protestor shall serve a copy of the protest on the Real Estate Contracting Officer (RECO).

(d) A protest is considered to be filed on the date it is received by the ODRA and shall be filed:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the RECO, not later than five (5) business days after the date on which the RECO holds that debriefing.

The full text of the Contract Protest clause is incorporated by reference. The full text can be found via Internet at Protest Full Clause.

P. EXAMINATION OF RECORDS (8/02) - The Comptroller General of the United States, the Administrator of FAA or a duly authorized representative from either shall, until 3 years after final payment under this contract have access to and the right to examine any of the Lessor’s directly pertinent books, documents, paper, or other records involving transactions related to this contract.

Q. ELECTRONIC FUNDS TRANSFER (EFT) (11/97)– Payments by the GOVERNMENT under this contract will be made by electronic funds transfer (EFT). At the option of the GOVERNMENT payments may be made by check or other means. When payment is made by EFT, the GOVERNMENT may, at its option, also forward the associated payment information by electronic transfer. EFT refers to funds transfer and information transfer.

The GOVERNMENT is not required to make any payment under this contract until after receipt, by the Real Estate Contracting Officer of the correct EFT payment information. However, in the event the Lessor certifies in writing to the Real Estate Contracting Officer that the Lessor does not have an account with a financial institution or an authorized payment agent, payment may be made by other than EFT.

Prior to the first payment under this contract, the Lessor shall provide the information required to make contract to Lease by EFT, directly to the GOVERNMENT payment office named in this contract. A single bank or financial agent must be designated; capable of receiving and processing the electronic funds transfer using the method below. In the event that the EFT information changes, the Lessor shall be responsible for providing the changed information to the designated payment office. The Lessor shall pay all fees and charges for receipt and processing of EFTs.

The GOVERNMENT will make payments by EFT through an Automated Clearinghouse (ACH) however; the Federal Reserve Wire Transfer System may be used at the GOVERNMENT’S option. The attached form "Vendor/Miscellaneous Payment Information Form" must have the sections "Payee/Company Information" and "Financial Institution Information" completed prior to award. Do not complete the Vendor/Miscellaneous Payment Information Form until instructed to do so.

The Lessor agrees that the Lessor’s bank or financial agent may notify the GOVERNMENT of a change to the routing transit number, Lessor account number, or account type.

R. ASSIGNMENT OF CLAIMS (10/96) - Pursuant to the Assignment of Claims Act, as amended, 31 USC 3727, 41 USC 15, the Lessor may assign his rights to be paid under this lease.

S. SUBORDINATION, NONDISTRUBANCE AND ATTORNMENT (10/96) - The GOVERNMENT agrees, in consideration of the warranties herein expressed, that this lease is subject and subordinate to any and all recorded deeds of trust, mortgages, and other security instruments now or hereafter imposed upon the premises, so long as such subornation shall not interfere with any right of the GOVERNMENT under this lease. The Parties hereto mutually agreed that this subordination shall be self-operative and that no further instrument shall be required to effect said subordination.

In the event of any sale of the premises, or any portion thereof, or any such transfer of ownership, by foreclosure of the lien of any such security instrument, or deed provided in lieu of foreclosure, the GOVERNMENT will be deemed to have attorned to any purchaser, successor, assigns, or transferee. The succeeding owner will be deemed to have assumed all rights and obligations of the Lessor under this lease, establishing direct privity of estate and contract between the GOVERNMENT and said purchasers/transferees, with the same force, effect and relative priority in time and right as if the lease had initially been entered into between such purchasers or transferees and the GOVERNMENT; provided that such transferees shall promptly provide, following such sale or transfer, appropriate documentation deemed necessary by the Real Estate Contracting Officer, and shall promptly execute any instrument, or other writings, as shall be deemed necessary to document the change in ownership.

T. LESSOR’S SUCCESSORS (10/96) - The terms and provisions of this lease and the conditions herein bind the Lessor and the Lessor's heirs, executors, administrators, successors, and assigns.

U. SUBLEASE (10/96) - The GOVERNMENT reserves the right to sublease the space covered under this lease to another agency or private party. In subleasing this space to another party the GOVERNMENT is not relieved from its responsibilities under the terms of this lease, unless otherwise agreed upon with the Lessor.

V. NO WAIVER (10/96) - No failure by the GOVERNMENT to insist upon strict performance of any provision of this lease, or failure to exercise any right, or remedy consequent to a breach thereof, shall constitute a waiver of any such breach in the future.

W. INTEGRATED AGREEMENT (10/96) - This Lease, upon execution, contains the entire agreement of the parties, and no prior written or oral agreement, express or implied shall be admissible to contradict the provisions of this lease.

X. EQUAL OPPORTUNITY (10/96) - The Lessor shall have on file affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2).

Y. AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERANS (10/96) - The Lessor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor (Secretary) issued under the Vietnam Era Veterans' Readjustment Assistance Act of 1972 (the Act), as amended. If the Lessor does not comply with the requirements of this clause, appropriate actions may be taken under the rules, regulations, and relevant orders of the Secretary issued pursuant to the Act.

Z. AFFIRMATIVE ACTION FOR DISABLED WORKERS (10/96) - The Lessor agrees

to comply with the rules, regulations, and relevant orders of the Secretary of Labor (Secretary) issued under the Rehabilitation Act of 1973 (29 USC 793) (the Act), as amended. If the Lessor does not comply with the requirements of this clause, appropriate actions may be taken under the rules, regulations, and relevant orders of the Secretary issued pursuant to the Act.

AA. SEISMIC SAFETY FOR EXISTING BUILDINGS (9/98) –Unless it is determined by the GOVERNMENT’S Contracting Officer that seismically conforming premises is not available, all existing buildings leased by the GOVERNMENT under this contract must meet the minimum acceptable performance seismic standard of ‘Substantial Life Safety’ defined as, in ICSSC RP4 Standards of Seismic Safety for Existing Federally Owned or Leased Buildings and Commentary

All offers received in response to screening information request will be evaluated to determine whether they are in compliance with "Substantial Life Safety". If at least one offeror is fully compliant, all offerors who are not fully compliant will be considered non-responsive and ineligible for award.

In the event the building with a certification of seismic compliance is occupied by the GOVERNMENT and is later determined to not meet the standard indicated on the certification form, the GOVERNMENT at its discretion may require the Lessor to meet the agreed upon standard or may terminate this lease upon giving written notice, with no cost accruing to the GOVERNMENT, not withstanding any other agreements contained in this lease.

COMPLIANCE of SUBSTANTIAL LIFE SAFETY

Buildings designed and constructed in compliance with the seismic requirements of the building codes delineated in the following matrix and that also comply with the nonstructural, geologic/site, and adjacency compliance categories are considered to fully meet the GOVERNMENT’S minimum seismic requirement. The offeror shall provide proof of compliance in the form of a written certification [CERTIFICATION OF SEISMIC COMPLIANCE] by an independent licensed structural engineer that the building was designed and built to a specific code set out in the matrix below. If the building cannot be certified in accordance with the matrix below, the structural engineer must evaluate the building using FEMA-178, NEHRP Handbook for the Seismic Evaluation of Existing Buildings and attach the FEMA-178 evaluation to the Certification of Seismic Compliance. Buildings meeting the requirements of FEMA-178 are considered to structurally meet the GOVERNMENT’S minimum requirement of ‘Substantial Life Safety’.

Model Building Seismic Design Provisions

FEMA

178(a)

BUILDING TYPE

BOCA

SBCC

UBC

ANSI

1,2

Wood Frame, Wood Shear Panels

**

**

1949

**

3

Steel Moment Resisting Frame (MRF)

1987

1991

1976

1982

4

Steel Braced Frame

1990

1991

1988

*

5

Light Metal Frame

*

*

*

*

6

Steel Frame w/ concrete Shear Walls

1987

1991

1976

1982

8

Reinforced Concrete Moment Resisting Frame

1987

1991

1976

1982

9

Reinforced Concrete Shear Walls w/o MRF

1987

1991

1976

1982

10.7

Steel or Concrete Frame w/URM Infill

*

*

*

*

11

Tilt-up Concrete

1987

1991

1973

1982

12

Precast Concrete Frame

*

*

*

*

13,14

Reinforced Masonry

1987

1991

1976

1982

15

Unreinforced Masonry (URM)

*

*

*

*

(a) The tabulated numbers refer to the 15 common building types as they are defined in FEMA 178.

* Indicates no benchmark year (No comprehensive seismic requirements for these buildings exist. Therefore, the buildings must be evaluated using FEMA 178).

** In order to determine seismic compliance, buildings built under local provisions for wood construction need to be compared to the 1949 UBC or evaluated under FEMA 178.

BOCA - Building Officials and Code Administrators, National Building Code.

SBCC - Southern Building Code Congress, Standard Building Code.

UBC - International Conference of Building Officials, Uniform Building Code.

ANSI - American National Standards Institute, A58.1, Minimum Design Loads for Buildings and Other Structures

LESS THAN SUBSTANTIAL LIFE SAFETY

Existing buildings, which cannot achieve substantial life safety, will require documentation to describe their lower level of seismic compliance. Therefore, the Offeror will provide the following written documentation from an independent licensed structural engineer: 1) a statement that the building has adequate strength to resist the appropriate evaluation earthquake defined in FEMA 178 without significant failure and 2) an analysis that describes in detail, with appropriate calculations, all exceptions to compliance of Substantial Life Safety with the seismic design provisions of one of the building model codes in the table above or the FEMA 178 requirements. The GOVERNMENT will compare one Offeror against another to determine whose building is closest to the seismic criteria for "Substantial Life Safety" and make an award to the Offeror who best meets the Model Building Code Seismic Design Provisions and the other requirements of this screening for information.

BB. SESIMIC SAFETY FOR NEW CONSTRUCTION (9/98) - All construction performed under this contract must, as a minimum, be in accordance with current Acceptable Model Codes. The Lessor shall provide, prior to the GOVERNMENT’S acceptance of the building(s), a written certification from an independent licensed structural engineer that the building(s) conforms to a seismic safety standard equivalent to either the current National Earthquake Hazards Reduction Program (NEHRP) recommendations [current as of the date of the solicitation or the screening information request] or a version of the following building codes which has been determined by the Interagency Committee on Seismic Safety in Construction (ICSSC) to meet the NEHRP recommendations: 1) International Conference of Building Officials (ICBO) Uniform Building Code, 2) Building Officials and Code Administrators International (BOCA) National Building Code or 3) Southern Building Code Congress (SBCC) Standard Building Code. The structural engineer certification shall be in the format of the enclosed CERTIFICATION OF SEISMIC. When a code equivalency study is required it shall be attached to the structural engineer’s certification.

During the design and development stages of construction, all design and engineering documents, including structural engineering calculations, shall be made available within twenty-four hours, after a verbal request from GOVERNMENT personnel to review said documents, or in another time frame agreed to in writing by the Real Estate Contracting Officer.

The sole purpose of this clause is to certify that the end product of this contract meets the seismic standards of the Department of Transportation. This clause does not in any way change the requirements of the statement of work, which may require seismic standards higher than those required by this clause.

In the event the building with a certification of seismic compliance is occupied by the GOVERNMENT and is later determined to not meet the standard indicated on the form "Certification of Seismic Compliance Form", the GOVERNMENT at its discretion may require the Lessor to meet the agreed upon standard or may terminate this lease upon giving written notice, with no cost accruing to the GOVERNMENT, not withstanding any other agreements contained in this lease.

8. ATTACHMENTS (8/02) -

See herein attached - Attachment A

______________________________________________________________________________________

IN WITNESS WHEREOF, the parties hereto have signed their names:

9a. NAME AND TITLE OF OWNER (Type or Print)

 

9b. SIGNATURE OF OWNER

 

9c. DATE

 

(10/96)

 

THIS DOCUMENT IS NOT BINDING ON THE GOVERNMENT OF THE UNITED STATES OF AMERICA UNLESS SIGNED BELOW BY AUTHORIZED CONTRACTING OFFICER.

 

10a. NAME OF REAL ESTATE CONTRACTING OFFICER (Type or Print)

 

10b. SIGNATURE OF REAL ESTATE CONTRACTING OFFICER

 

10c. DATE

(10/96)