Baseline Management Work Activities

GUIDANCE

Toolsets/In-Service Review/Deployment Planning Process _{(Revised
10/2003)}

Deployment Planning Process Flowcharts and Activity Descriptions

1.0 Investment Analysis
2.0 Solution Implementation Activities
3.0 Pre In-Service Decision Activities
4.0 Post In-Service Decision Activities

Introduction

Deployment planning prepares for and assesses the readiness of a solution to be implemented into the National Airspace System. Deployment planning is part of a continuous In-Service Review (ISR) process that begins early in the lifecycle management process, usually during the development of requirements. All programs undergo some degree of deployment planning to ensure key aspects of fielding a new capability are planned and implemented, as well as to ensure the deployment does not create a critical deficiency in the National Airspace System. The level of authority for the In-Service Decision (ISD) may vary from the Integrated Product Team Lead to the Joint Resources Council, chaired by the head of the operating line of business. _{(Revised 10/2003)}

The conduct of deployment planning involves coordination among and participation of many critical functional disciplines. Trade-offs among cost, schedule, performance, and benefits relative to these functional disciplines must also include the impact of deployment and implementation considerations. Deployment planning tools (such as a tailored In-Service Review checklist) must be used to assist in identifying, documenting, and resolving deployment and implementation issues. Methods and techniques include, but are not limited to, a tailored application of generic tools, the integration of checklist issues with other emerging issues (such as problem test reports from program tests and evaluation), development of action plans for resolution of checklist and other issues, and documentation of decisions and the results of issue resolution and mitigation. Consistent deployment planning must be visible in contractual documents and associated efforts. The results of deployment planning (and issue resolution) activities are briefed periodically (e.g. at Acquisition Reviews), presented at the In-Service Decision meeting, summarized in the ISD Record of Decision, and audited during the post-ISD follow-up and monitoring activities.

Product Teams direct the activities of deployment planning and execution. Sponsoring lines of business monitor product/program deployment planning, provide Product Teams (through team membership) with guidance and technical expertise on ISR issues, and identify additional issues or factors that may affect the ability to field or support the intended product or requirement. In most cases, the NAS Operations Program will represent the sponsoring line of business in deployment planning activities. All lines of business are accountable to ensure timely resolution and closure of their respective ISR issues.

Deployment Planning Process

1.0 Investment Analysis Activities _{(Revised 10/2003)}

When initiating the investment analysis activities, the In-Service Review (ISR) checklist template is used as a check and balance to ensure that all cost drivers are evaluated, mitigated or dispositioned during the Investment Analysis phase of the product’s life-cycle costing development. The checklist will be used along with the requirements document to ensure that a comprehensive process of estimating cost drivers is addressed relative to all elements necessary to field an operational system, facility or service. The Integrated Requirements Team, consisting of cross-functional representatives, will ensure that requirements affecting their functional areas are addressed and/or mitigated. The ISR Sub-Team is established as a sub-team of the Product Team. The ISR checklist template is tailored to the specific needs of the product. _{(Revised 10/2003)}

Decision D.1: Initial Investment Decision (JRC-2a)
Responsible Agent	Product	Approval Authority	Tools and Aids
Sponsor	Initial Investment Decision	JRC Chair
Description: The Joint Resource Council (JRC) selects the alternative to be implemented or rejects the alternatives and specifies what action is needed; approves an initial acquisition program baseline for the alternative selected for implementation; approves and funds the action plan for final investment analysis; and designates the integrated product team or management unit responsible for solution implementation. This decision also initiates deployment planning activities.
Activity 1.1: Establish Points of Contact
Responsible Agent	Product	Approval Authority	Tools and Aids
IRT Lead IAT Lead
Description: Integrated Requirements Team (IRT) and Investment Analysis Team (IAT) Leads will solicit for points of contact from key stakeholders.
Activity 1.2: Confirm fRD Considerations
Responsible Agent	Product	Approval Authority	Tools and Aids
IRT Lead			ISR Checklist Template
Description: Ensure Integrated Requirements Team uses the ISR checklist template. Confirm elements of checklist have been considered in the requirements.
Activity 1.3: Confirm IA Considerations
Responsible Agent	Product	Approval Authority	Tools and Aids
IAT Lead			ISR Checklist Template
Description: Ensure Investment Analysis Team uses the ISR checklist template. Confirm elements of the checklist have been considered in the investment analysis.
Activity 1.4: Establish ISR Team
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead			Product Team Charter/Plan, ASP and IPP Templates
Description: The ISR Sub-Team is a sub-team of the Product Team (PT) as described in the Product Team Charter/Plan. The ISR Sub-Team is composed of appropriate organizations to represent their respective ISR element. The ISR Sub-Team remains in place until all actions in the In-Service Decision Action Plan are closed. The strategy for conducting the deployment planning process is included in the Acquisition Strategy Paper (ASP). The deployment planning process activities, as related to the product, are defined in the Integrated Product Plan (IPP).
Activity 1.5: Tailor ISR Checklist
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team	Initial ISR Checklist		ISR Checklist Template
Description: Using the ISR checklist template, ensure all ISR elements are identified and tailor the checklist based on the requirements in the final Requirements Document (fRD). Assign checklist item ownership.
D.2: Final Investment Decision (JRC-2b)
Responsible Agent	Product	Approval Authority	Tools and Aids
ACM	Record of Decision	FAA Acquisition Executive
Description: At the Final Investment Decision, the Joint Resources Council designates the In-Service Decision authority. This is based on the recommendation of the sponsoring organization. If the Joint Resources Council retains the In-Service Decision authority, the chair is the Associate Administrator for the operating organization. For programs already in Solution Implementation, the Associate Administrator for the operating organization designates the In-Service Decision authority. For those programs designated for Independent Operational Test and Evaluation (IOT&E), the IOT&E designation process may also establish the In-Service Decision authority. ACM prepares the Record of Decision that includes the designation of the In-Service Decision authority.
D.2: Final Investment Decision (JRC-2b)
Responsible Agent	Product	Approval Authority	Tools and Aids
ACM	Record of Decision	FAA Acquisition Executive
Description: At the Final Investment Decision, the Joint Resources Council designates the In-Service Decision authority. This is based on the recommendation of the sponsoring organization. If the Joint Resources Council retains the In-Service Decision authority, the chair is the Associate Administrator for the operating organization. For programs already in Solution Implementation, the Associate Administrator for the operating organization designates the In-Service Decision authority. For those programs designated for Independent Operational Test and Evaluation (IOT&E), the IOT&E designation process may also establish the In-Service Decision authority. ACM prepares the Record of Decision that includes the designation of the In-Service Decision authority.

Deployment Planning Process

2.0 Solution Implementation Activities

During solution implementation, the product team routinely reviews and updates the ISR checklist, and reports the status of deployment planning acitivites.

Activity 2.1: Update ISR Checklist
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team	Update ISR Checklist
Description: The ISR Sub-Team routinely reviews and updates the status of the ISR checklist. This includes coordinating, resolving and validating closure with stakeholders. Non-routine updating of the checklist can occur when program changes may result in adding or deleting checklist issues. Disciplined control of the ISR checklist will be accomplished by assigning version control and maintaining a case file.
Activity 2.2: ISR Checklist Status Review
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team Product Team Lead	Deployment Planning Activities Status Report; Acquisition Review Briefing	Product Team Lead	Deployment Planning Activities Status Template; Acquisition Review Briefing Format
Description: The ISR Sub-Team prepares the deployment planning activities status report for program management reviews. The status is intended to identify the high-risk issues and the actions needed for successful closure. In addition, the product team lead will present deployment-related issues at Acquisition Reviews when discussing risk management.
Decision D.3: Ready to Begin Preparation for ISD?
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team		Product Team Lead
Description: The ISR Sub-Team assesses the risks associated with open ISR checklist issues. The ISR Sub-Team meets with the ISD Secretariat to begin preparation for the ISD meeting. The Product Team Lead determines that the product is ready to begin preparation for the ISD meeting. If the product is not ready, the ISR Sub-Team continues to resolve and close open issues.
Activity 2.3: Prepare Pre-ISD Action Plan
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team	Pre-ISD Action Plan		ISD Action Plan Template
Description: The ISR Sub-Team will prepare the preliminary ISD Action Plan to document the commitments to complete open deployment issues. The plan will include open ISR checklist, test and evaluation, union, and other issues. The plan will include, as a minimum, action office and closing authority organizations, completion date, and funding needed for the successful accomplishment of open issues. Note: Preparation of the plan will be approximately 80 percent complete at this point. It is anticipated that additional actions will be identified through stakeholder coordination and the IOT&E Report.
Activity 2.4: Coordinate with Stakeholders
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead/Sponsor		Sponsor
Description: The Product Team Lead will brief and coordinate the status of the product and identify and assign action for resolution of deployment critical issues. This activity will ensure that issues are identified and action plans are prepared to resolved issues at the appropriate level before the ISD meeting. The Product Team Lead is responsible for obtaining stakeholder concurrence on closure or proposed resolution of these issues. The Sponsor is responsible for engaging with the product team to reach agreement on resolution. In most cases, the ATP organization is the closing authority for Air Traffic operational issues; and the AOP organization is the closing authority for Airway Facilities operational issues. If necessary, issues may be elevated to the Integrated Product Team Lead/Program Director level for resolution.

Deployment Planning Process

3.0 Pre In-Service Decision Activities

The Pre In-Service Decision activities of the deployment planning process focus on preparation for the In-Service Decision (ISD) meeting. Two documents must be prepared in advance of the meeting: the ISD Action Plan and the ISD Briefing.

In preparing for the ISD meeting and the briefing, it is important to keep perspective. The Product Team's role and responsibility is to obtain the In-Service Decision. The Sponsor's role and responsibility is to make the decision.

The NAS In-Service Management Division, AOP-1000, serves as the executive secretariat for the In-Service Decision authority

Decision D.4: Ready for ISD?
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead with Sponsor Support
Description: At this point, the Product Team Lead coordinates with the ISD Secretariat, and the decision is made as to the readiness of a product for the In-Service Decision. This decision is based on an evaluation of the ISR checklist, action plans and remaining unresolved issues. The Product Team Lead is responsible for obtaining stakeholder concurrence on closure or resolution of these issues. The Sponsor is responsible for engaging with the product team to reach resolution.
Activity 3.1: Complete ISD Action Plan
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team	Pre-ISD Action Plan	Product Team Lead	ISD Action Plan Template
Description: Prepare the ISD Action Plan(s) per the outcome of the initial stakeholder review and coordination, IOT&E, and the decision on the closure of the open issues. The ISD Action Plan(s) will not contain irresolvable issues, and on presentation to the ISD authority, will contain signatures of the action office and closing authority organizations. See Activity 2.3 Prepare ISD Action Plan. IOT&E inputs to the ISD Action Plan are independent of Product Team Lead approval.
Activity 3.2: Develop ISD Briefing
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team	Draft ISD Briefing	Product Team Lead	ISD Briefing Template
Description: The ISR Sub-Team prepares the ISD briefing incorporating the ISD action plan(s), summarizes program status, and identifies all issues relevant to the ISD. *IOT&E inputs to ISD Action Plan are independent of Product Team Lead approval.
Activity 3.3: Schedule Stakeholder and ISD Meetings
Responsible Agent	Product	Approval Authority	Tools and Aids
AOP-1000	Draft ISD Briefing
Description: The NAS In-Service Management Division, AOP-1000, serves as the executive secretariat for the In-Service Decision authority. AOP-1000 will schedule the stakeholders’ and ISD meetings. Prior to the ISD meeting, AOP-1000 provides advisory and liaison support to determine readiness for the ISD meeting. In addition, meeting dates are coordinated and determined for attendees, rooms are reserved, logistics arranged, and attendance managed. Meetings will be scheduled around the calendar of the designated In-Service Decision authority. Changes in the schedule are coordinated in the same manner. Attendees will be notified of the meeting and any changes. At least two weeks prior to holding the ISD meeting, the Product Team Lead will contacts AOP-1000 to schedule the stakeholder and ISD meetings, and provides an electronic copy of the draft ISD briefing and copies of signed ISD action plans.
Activity 3.4: Hold Stakeholders Meeting
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead/Sponsor	Final ISD Briefing	Stakeholders	ISD Briefing Templates
Description: The Product Team Lead and Sponsor conduct final coordination with stakeholders to obtain concurrence on the ISD briefing and ISD action plan(s). Coordinate changes/updates to the briefing. Produce the final ISD briefing.
Activity 3.5: Hold ISD Meeting
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead/ Sponsor
Description: The Product Team Lead and Sponsor will jointly present the ISD briefing to the designated ISD authority, the intent being to give all parties an opportunity to provide their input. The Sponsor can be decided internally within the Sponsor's team, as appropriate, and in coordination with the rest of the Product Team. The Product Team Lead will provide copies of the ISD briefing to meeting attendees.

Deployment Planning Process

4.0 Post In-Service Decision Activities

The post In-Service Decision activities focus on documenting the In-Service Decision, establishing a periodic review, and tracking progress of completing the ISD Action Plan. The Record of Decision is prepared to document the results of the In-Service Decision meeting. The ISD Action Plan is included as an attachment to the Record of Decision. The ISD Action Plan is tracked and progress is reported at periodic reviews (i.e., Acquisition Reviews and other appropriate management reviews). The ISD authority is notified when the ISD Action Plan has been completed.

Decision D5: In-Service Decision (ISD)
Responsible Agent	Product	Approval Authority	Tools and Aids
Designated ISD Authority		Designated ISD Authority
Description: The designated ISD authority approves the deployment of the product into the NAS. If the decision is "yes", the Record of Decision and ISD Action Plan are finalized and the review and tracking process for the ISD Action Plan is initiated. If the decision is "no", actions are initiated to resolve or correct identified issues. See Activity 2.4, Coordinate with Stakeholders.
Activity 4.1: Finalize ISD Documentation
Responsible Agent	Product	Approval Authority	Tools and Aids
AOP-1000 with Product Team Lead Support	Record of Decision Final ISD Action Plan	Designated ISD Authority	Record of Decision Template ISD Action Plan Template
Description: Prepare the Record of Decision to document the decision made at the ISD meeting. Incorporate any changes to the ISD Action Plan and include the plan as an attachment to the Record of Decision. Obtain the signature of the designated ISD authority and distribute the final documentation. Maintain official files.
Activity 4.2: Execute Plan/Report Status
Responsible Agent	Product	Approval Authority	Tools and Aids
Product Team Lead ISR Sub-Team	ISD Action Plan Status Report		ISD Action Plan Status Report Template
Description: Execute the ISD Action Plan. Update and report the status of completing the ISD Action Plan at Acquisition Reviews and other appropriate management reviews.
Decision D.6: ISD Action Plan Complete?
Responsible Agent	Product	Approval Authority	Tools and Aids
ISR Sub-Team with AOP-1000 Support		Individual Closing Authority for Action Plan
Description: If the decision is "yes", notify the designated ISD authority. If the decision is "no", continue to execute the ISD Action Plan, update and report the status.
Activity 4.3: Notify ISD Authority
Responsible Agent	Product	Approval Authority	Tools and Aids
PT Lead with AOP-1000 support	ISD Closeout Memorandum		ISD Closeout Memorandum Template
Description: Prepare ISD Closeout Memorandum and coordinate through AOP-1000 in order to notify the designated ISD authority that the ISD Action Plan has been completed.